Jobs: Accounting Assistant

Thanks for your interest in BrainPOP! This position has been filled.

BrainPOP,  a global leader in online animated educational resources, seeks an accounting assistant to provide financial, administrative, and clerical support. As accounting assistant, you will handle the processing of accounts payable as well as travel and entertainment expenses. This is a full-time position reporting to the Controller/Finance Director, based in our New York City headquarters. We offer an excellent benefits package and competitive salary.

Primary Responsibilities

  • Processing accounts payable
    • Provide full cycle accounts payable duties for BrainPOP and related companies
    • Verify calculations on invoices
    • Verify federal ID numbers via W-9
    • Verify that all expenses are in line with established policies and procedures
    • Ensure all invoices are approved by the appropriate manager
    • Code expenses to the correct general ledger account
  • Prepare and send vendor checks
  • Contact vendors as needed to investigate and resolve discrepancies in a timely manner
  • Processing travel and entertainment expense reports:
    • Process employee expense reports in a timely manner using the Concur T&E reporting system.
    • Ensure all reports are approved by the appropriate manager
    • Ensure expenses are coded to the appropriate general ledger account
    • Ensure proper documentation is attached
    • Ensure expenses are in compliance with company policy
    • Communicate with employees regarding discrepancies or missing documentation

Additional Responsibilities

  • Handle special projects and requests from management team
  • Record bank transfers and other intercompany transactions
  • Prepare reconciliations for general ledger accounts, including prepaid expenses and fixed assets
  • Assist Finance department and HR director as needed
  • Assist with any quarterly or annual tax organization and reporting requirements

Qualifications

  • Bachelor’s degree
  • Strong communication skills
  • Excellent attention to detail
  • Proficiency in Microsoft Office and high-level Excel skills
  • Accounting/finance experience and experience with Netsuite or other ERP system a plus
  • Professional demeanor
  • Team player
  • Customer/client focus

To apply, send a brief cover letter and resume to jobs@brainpop.com. Include your full name and “Accounting Assistant” in the subject line. No phone calls and no recruiters, please.

Equal Opportunity/Affirmative Action Employer

BrainPOP (www.brainpop.com) creates cross-curricular digital content that engages students through animated movies, learning games, interactive quizzes, concept mapping, and an array of related activities. Used in classrooms, at home, and on mobile devices for individual, team, and whole-class learning, our offerings include BrainPOP Jr. (K‐3), the mobile-ready BrainPOP, BrainPOP Español, BrainPOP Français, and, for English language learners, BrainPOP ELL. We are also home to GameUp, a vetted collection of educational games and resources that facilitate game-based learning, and My BrainPOP, a suite of features that help teachers keep track of learning and provide their students with feedback. It includes the Quiz Mixer, for custom assessment; Sortify and Time Zone X, for playful assessment; SnapThought, a photo reflection tool; and Make-a-Map, for concept mapping. BrainPOP Educators, our hub for professional development, offers a rich array of training opportunities, implementation tools, and lesson plans that help meet the rigor of the Common Core and other academic standards. Localized to major world languages, our sites host millions of monthly visitors, and our mobile apps regularly rank among the highest in the major app stores’ education categories.